Data COLLECTION Policy for
Kingdom Causes and Divisions

The information Kingdom Causes and its divisions collect about individuals and families who access our services is confidentially stored in a combination of cloud-based storage services and local electronic databases. These methods securely record information (data) about people accessing our services, which may include, but is not limited to, names and contact information, birthdates, demographic information, self-reported medical information, Veteran status, disability status, etc. Under our Data-Sharing Agreement form, the individual client data of those who consent to have their information stored in our local electronic database (especially utilized by our homeless services division) is only viewable by qualified staff at each participating agency. In order to participate in said database, leaders at each agency must sign an Agency Agreement that includes a commitment to protecting client data and maintaining confidentiality, and agency staff must pass multiple trainings that each go over the importance of client privacy.

Kingdom Causes and its divisions are accountable to our Data-Sharing partners, to the local County, to our local Continuum of Care, and in some cases, to the Department of Housing and Urban Development (HUD) to maintain the privacy and security of the confidential personal information we collect about our clients and their families. Aside from these legal and funding-related obligations, we also believe we have an ethical responsibility to our clients to not share their personal data in ways to which they’ve not agreed. To ensure our commitment to excellent data collection, privacy and security, analysis and reporting practices, we do not authorize external agencies to complete these functions on our behalf except in very limited circumstances and only with prior written approval and with our full participation in all data reporting and analysis. This is so that Kingdom Causes and its divisions can responsibly provide context and analysis for the data we collect within collaborative efforts to coordinate the most effective services, better understand complex social issues in our community, assess the types of resources needed in our local area, and participate in generating aggregate statistical reports to the appropriate agencies. This helps to improve policy and bring adequate funding of services for the most vulnerable populations in our community, and so we can assure its ethical and legal responsibilities to our neighbors to not share their data in ways to which they have not agreed.